3. Present your information clearly using tables

Visual language using tables

Tables also play an important role in FS Pro documents.  Maps and Blocks present the structure of your document, whereas tables help you to visualize the actual content in the Blocks.

About information types

Everything you write can be categorized into one of the six information types.

These information types

  • answer your readers’ questions, and
  • are often presented as a certain kind of table.

To answer the reader question …

Use the information type …

and the FS Pro table …

How do I do something?


  • Step/Action table, or
  • If/Then table

What is happening or how does something work?

  • Stage/Description table, or
  • When/Then table

What should I do or not do? (rules, guidelines, policies)

Principle -

What is something? (definition)

Concept -

What does something look like, or what are its parts? (image)

  • Part/Function table, or
  • Part/Description table

What are the facts?

Fact -

Procedure: Inserting a table

Let’s add a fifth Block with a When/Then table to our sample document:




Click the Block button to add a new Block at the end of the document, and label it “Consequences”.


Click the arrow to the right of the button Process, and select When/Then table.

Result: The When/Then table is inserted in the Block.


Add the contents of the block “Consequences” to your When/Then table. 

Reference: See page 1 for the content of the sample document.

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