2. Structure your content using Maps and Blocks

Why Maps and Blocks?

You cannot write an FS Pro for Outlook document without Maps and Blocks: they are the
basic units of information you need in FS Pro for Outlook.

Traditional writing uses paragraphs, but paragraphs do not meet the readers’
needs for quick access to information.

Benefits of Maps and Blocks

Maps and Blocks help

  • the writer to
    • chunk information: Blocks typically contain a label and one main idea. Related Blocks are grouped into Maps.
    • label information: FS Pro for Outlook inserts placeholder for Map titles and empty cells for Block labels so the writer does not forget to clearly label his information.
  • the reader to
    • understand information, as a Block is a manageable unit of information.
  • scan information and identify what is relevant for them.

 

Procedure: Inserting Maps and Blocks

Let’s use Maps and Blocks to structure our sample document:

Step

Action

1

In an empty FS Pro for Outlook document, click the Insert a Map button.

Result: A Map Title is inserted, along with the first empty Block for this Map.

Warning: Never start a document with just a Block, because a Block should always be contained within a Map in FS Pro for Outlook.

2

Type the Map title "Computer Virus Prevention Policy".

3

Type the label "Background" in the top column of the Block, and the following sentence in the bottom column: "Due to the high cost of repairing damage caused by downloading computer viruses, we have developed this virus prevention policy."

Result: You should get this:

4

  • Click the Instert a Block button to add a new Block, and
  • type the Block label and add the appropriate content in the Block.

5

Repeat step 4 until your document contains four Blocks.

 

Have more questions? Submit a request

Comments